|
No.
|
Type of Data
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What specific data is collected beyond what CDE requires?
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What needs does it serve?
|
Who provides / collects this data, and how often is it updated?
|
|
1
|
Student Demographic
|
- Enrollment History
- Previous Academic Services
- Immigrant Status
- Student Number (local District student identifier, not SSN)
|
State and Federal Funding, Compliance, Safety, Student Services, Notifications, Academic Achievement, Assessment
|
Parent-provided at enrollment, annual updates, and ongoing
|
|
2
|
Student Attendance
|
- Attendance Contracts
- Notes
- Attendance Grouping
|
State Funding, Compliance, Student Engagement/Retention
|
Teacher and office staff, daily
|
|
3
|
Student Health
|
- Health Concerns
- Medical Conditions
- Health Office Visits
- Insurance
- Medicaid
- Well Child Care
- Lifestyle
- Birth History
- Developmental History
|
Student Safety, Student Services, Health Services
|
Parent provides data at enrollment and updated annually (or as needed). Health office staff on annual occurrences
|
|
4
|
Student Academic
|
- Assignments
- Schedules
- Grades for Report Cards and Permanent Records
|
Student Achievement, Student Records
|
Teacher, daily
|
|
5
|
Student Assessments
|
- NWEA
- DIBELS
- Istation
- Curriculum Associates (iReady)
- TS GOLD
- SAT (for transcripts and colleges)
- PSAT
- PARCC/CMAS
- RENAISSANCE LEARNING (STAR and Accelerated Reading)
- AP
- ICAP
|
Student Achievement, Educator Effectiveness, School Performance Framework
|
Student, varied (based on state law and district policy around assessments.)
|
|
6
|
Student Interventions
|
- Student Academic Gaps
- Interventions
- Assessments
- Observations
- Outcomes
- Instructional and Supplemental Services provided.
- Notes
|
Student Engagement/Retention, Compliance, State Funding, Student Achievement, Student Services
|
Teachers, Administrators, Office staff, as necessary
|
|
7
|
Family Demographic
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- Relationship
- Household Members
- Emergency Contacts
- Declaration of Residence
|
Safety, Boundary/School Placement, compliance, State and Federal Funding, Communication
|
Parent, at enrollment, updated annually or as needed
|
|
8
|
Library Media
|
- Library check out
- Textbooks
- Fines
|
District Resource Tracking/Asset Management
|
Library staff (as necessary), District staff annually
|
|
9
|
Messaging
|
- Student, Staff and Parent email communication
|
Communication (Normal and Emergency
|
As per district policies related to Communications
|
|
10
|
Transportation
|
- Bus routes
- Bus stops
- Rider tracking
- GPS
|
Safety, State funding, Transportation
|
District staff, annually, daily
|
|
11
|
Financial
|
- Fine/fee assessment
- Fine/fee payment
|
Revenue (for school operations including trips, special offerings, etc.)
|
Office staff, Parent ongoing
|
|
12
|
Online Curriculum
|
- Student Number (not SSN)
- Student Name
- Student DOB
- Class ID
- Course ID
- Teacher ID
|
Teaching and Learning
|
Teacher (at time of sign-up in online curriculum)
|
|
13
|
School of Choice Records
|
- Primary Residence and Mailing Address
|
Open Enrollment
|
Registrar, Principal
|
|
14
|
Student Graduation Planning (ICAP)
|
- Colleges of interest
- Graduation Plan Portfolio
- Advanced Learning Plan (grades 7-12)
|
System used to help students in preparation for college. Allows students to put together a portfolio of their services, assessments and school history in one location.
|
Student
|